Task lists

What it's about

Task lists are the drawers you sort your to-dos into – one per context, each with its own colour and its own rules.

Why it's here

A single task list quickly turns into an unsorted heap in a family. With several lists, you separate the household cleaning rota from the garden project, and the kids' homework list from the parents' admin list – and you set your own visibility and behaviour rules per list.

How it works

Each list gets a name, a colour and an icon. Visibility sets whether the list is private, household-wide, group-visible or visible across families. Overdue behaviour sets what happens to unfinished tasks the next morning: keep them visible, or remove them automatically (useful for daily routines like “Train today”). A task always belongs to exactly one list.

In the overview, you open a list with one tap on its tile. On the detail page, tap the list header (icon + name) at the top – the little pencil icon next to it gives it away – to edit the list. Next to it, on the right, there's a + button to add a new task straight into this list.

A list's visibility isn't the same as its tasks' visibility. These are two separate settings, and that's the easiest place to trip up. The list's visibility only decides who gets to see the list itself. Each task has its own visibility on top of that – and that's the one that counts. So if you put a household task in a private list, it stays visible to the household; only the list itself is visible to you alone. The same works the other way round: a private task in a household list is still visible only to you. Both dialogues then show a sentence reminding you of this.

If you really want to keep a task to yourself, set its visibility to “Private” – the list alone doesn't do that.

Creating a list: below the tiles you'll find “Create a list” – on mobile below the tile overview, on desktop at the bottom of the sidebar. Tapping it opens the dialogue where you enter a name, colour, icon and visibility. On mobile, the “New list” button at the top of the header leads to the same dialogue.

You manage all your lists in one place in the Task hub (at the top of the Tasks page, via “Task hub”): create new lists there, rename them, change colour and icon, or delete them – plus the Categories and Rewards areas right next to it.

Who can change and delete? A list belongs to the person who created it. Only they can change its name, colour, icon, visibility and overdue behaviour, or delete the list. You can see and use other people's household lists as normal – in the task hub they're marked “Created by someone else” with no edit button, and on the list page the pencil icon is missing. If a list like that needs to go, ask the person who created it. The same goes for categories: renaming and deleting only work for your own, and you also need the “Task categories” permission.

In practice

You create three lists: “Household” (visible to the household, stays visible when overdue), “Homework” (visible only to the parents and the child it's for, removed when overdue – the school day's over, fresh start tomorrow) and “Garden” (private, because it's only something you care about).

Later, the household task “Trim the hedge” ends up in “Garden” by mistake – visible to the household. The dialogue tells you: only you see the list, but everyone still sees the task. If you want the task private too, change its visibility; if the family should see it, leave it as it is.

Related topics

• Getting around tasks
• Add task
• Rotation